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Event Decor Committee - What Are My Duties?

Event decorating for adults is a bit different than a typical children's birthday party. Sure, you can choose a theme and then search the Internet to see what's available but 9 times out of 10, your search results will be geared towards children's parties.

Some decorations may be adapted for use with either but I don't recommend decorating a adult gala event with toilet paper and a few balloons. It gives your guests the impression that you didn't care enough to plan and execute a decorating scheme. And, with a fund-raising event, this can be detrimental. You are asking guests to invest a fortune to wait this event (babysitters, ticket prices, buy auction items, attire of the event, etc...). They want to be entertained, amused and feel they are important.

Another end of the spectrum is hiring an event planning service or having unlimited funds at your disposal. Neither of these options may suit your budget. If not, then it's time to visit the "in-between" option.

Most events have a broad committee composed of the Event Chairperson and sub-committee chairpersons. Decor can be quite a sub-committee that relates to the decor planning for an event. This could include any number of areas within the event (room, table, buffet, auction tables, entrances, etc...) and I recommend it does cover every one of these areas and any where any kind of decor will undoubtedly be needed.

This can make it better to record the decorating budget and who's in charge of what. I also recommend that the Decor Chairperson work closely with other committees which will also use the chosen "Theme ".It is necessary to have cohesion, an expression of continuity when a theme is involved.

For instance, say you decided as a committee your theme will undoubtedly be "Ancient Egypt" and your color scheme will undoubtedly be gold, purple and teal. Great!

Now at the full meeting of all committees, you learn that the "Print/ Marketing" committee has decided to utilize a red font and a Fleur-de-leis on the invitation. Huh? Uh-oh: major "one hand doesn't know very well what another hand does" scenario.

This may and must certanly be nipped in the bud. A theme/mood and colors must certanly be decided right right away so that committees will work toward the exact same end.

Duties could include the following (and whatever else unique to your event).

• Secure volunteers for the committee. (Remember to utilize a person with a background, knowledge or contacts that would be beneficial to the decorating committee.

• Decor should create an environment for the event. Produce a detailed plan of all decor needs/wants.

• Your policy for decorating must certanly be relating with the guidelines of the venue and within the limits of the theme (if you have one).

• Assist other committees where decor will overlap (i.e. food, entertainment, auction tables, invitations, etc...)

• Purchasing decor, set-up and break down of decor

• Reimbursement/purchase orders Event Decorators UK for decorations - are accountable to Finance/Budget committee.

• Keep General Chairperson in the loop of all your plans (communication beforehand can avoid problems later).

Adhering to a POA (plan of action) could make your job as Decor Chairperson or committee member much easier. Research and pre-planning are key to a fruitful event. Have Fun! Let your creative juices flow and your event will undoubtedly be one to keep in mind!


Fri. Aug 23, 11:50am

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Most events have a broad committee composed of the Event Chairperson and sub-committee chairpersons. Decor can be quite a sub-committee that relates to the decor planning for an event Incognito Mode
Incognito Mode Incognito Mode Incognito Mode Incognito ModeIncognito Mode This could include any number of areas within the event (room, table, buffet, auction tables, entrances, etc...) and I recommend it does cover every one of these areas and anywhere any kind of decor will undoubtedly be needed.


Thursday, August 29, 2019, 5:49 AM

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